I’ve left in my estimates for revenue and expenses - $150/session (median cash pay for therapists in PDX), 15 completed sessions per week, 49 wks/yr (assuming 2 weeks/year off for vacation, 1 week/year off for sick time) - but feel free to toggle to get more accurate calculations for your situation!
As for how I’ve calculated admin hours - most therapists spend 6–8 hours per week on administrative work — things like progress notes, billing, messaging, scheduling, and marketing. We used 28 hours/month as a baseline (≈6.5 hours/week), which reflects a typical solo practitioner managing their own scheduling, billing, and documentation.
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Effective variable % = cash% × processing%. (Denials/write-offs are assumed already included in “Average collected per session.”)
Taxes are a blended estimate on profit. For precision, split SE and income tax with your accountant.
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